Grading System (Undergraduate Program)

The University uses the following grading system:

Grade Range Letter Grade Quality Points Legend
95-100 A+ 4.0 Outstanding
90-94 A 3.8 Excellent
85-89 B+ 3.5 Very Good
80-84 B 3.0 Good
75-79 C+ 2.5 Satisfactory
70-74 C 2.0 Fair
65-69 D+ 1.5 Unsatisfactory
60-64 D 1.0 Poor
<60 F 0.00 Failure

Grade A: indicates work of excellent quality.

Grade B: indicates work of good quality.

Grade C: indicates work of satisfactory achievement.

Grade D: indicates the minimum passing grade, and work of poor performance.

Grade F: indicates work of unsatisfactory performance. No credit will be added to the student’s record.

Grade P: indicates a satisfactory performance in a course taken on a Pass/Non Pass basis. A grade of 60 and above is considered as a passing grade. The credits will be added to the number of credits passed but will not be computed in the student’s average. Therefore, a P has no quality points.

Grade NP: indicates a failing performance in courses taken on a Pass/Non Pass basis. A grade of 59 or lower is considered as a Non Passing grade. No credits will be added to the student’s record. The average will not be affected. Therefore, a NP has no quality points.

Grade U: indicates a course taken on an audit basis. It has no quality points and no credits will not be added to the passed credits.

Grade W: indicates an official withdrawal from a course within the deadline announced by the Registrar’s Office. It has no quality points. It does not count in the average and no credits will be added to the student’s record. To consider a withdrawal official, a Withdrawal Form must be submitted by the student to the Registrar’s Office.

Grade AW: indicates a withdrawal from a course made by the University for valid reasons within the deadline announced by the Registrar’s Office. It has no quality points. It does not count in the average and no credits will be added to the student’s record.

Grade I: indicates incomplete work. It is attributed to a student who, for reasons approved by the Administration, did not complete some requirements for a course, such as a final exam, a project, an internship or a Senior Study. To request an “I” grade, the student must present a petition at the Student Affairs Office within 48 hours following the due time.

If the “I” request is approved, the student will be given another deadline, set by the Faculty, to complete his work. Upon completion, the “I” grade will be replaced by the new grade and an Incomplete Removal Fee will be charged.

If the student does not submit a finished work within the set deadline, the “I” grade will be automatically changed to F after the assigned deadline.

Grade T: indicates a course transferred from another institution. Credits will be added to the passing credits but will not be counted in the GPA.

Student Course Load

Students are advised not to register for fewer than 15 credits per semester, including the remedial courses. To be considered full timers, students have to register for a minimum of 25 credits per semester. Therefore, students with fewer than 25 credits are considered part timers.

Students with a cumulative GPA of 2.50 and above are allowed to carry up to 30 credits per semester.

Students who have two or more ‘Incomplete’ grades from a previous semester are not allowed to carry more than 20 credits.

Students within one semester of graduation may register for 30 credits, provided all previously mentioned requirements   are met.

The maximum course load for the summer semester is 15 credits.

Drop & Add

Students may add or drop a course during the Drop/Add period as scheduled in the Academic Calendar. Their payments vary according to how many courses they drop or add. If a student chooses to drop a course after the assigned Drop/Add deadline, the course is considered a ‘Withdraw’ course. In this case, the student will have to pay the fees allocated for that course and will be assigned a ‘Withdraw’ grade (W) on that course. Remedial courses for which students get a ‘P’ or ‘NP’ grade are not subject to any Drop/Add rule.

Withdraw

Students may officially withdraw from a course if they feel they cannot continue taking it or if they receive a relatively low Midterm grade on it. Yet this ‘Withdraw’ should be finalized within the deadline of the Withdraw period. It is the responsibility of the student to fill in a Withdraw Form with the Advisor. Therefore, students who do not officially withdraw from a course and fail to do the course exams will get an ‘F’ grade on that course. Remedial courses for which students get a ‘P’ or ‘NP’ grade are not subject to any Withdraw rule. Yet they are subject to Academic Withdraw (AW).

Syllabus

The syllabus is a contract between the instructor and the students. Its content is discussed in details on the first session of the semester (objective and outcome of the course, course outline, students’ attendance, grading distribution…). Therefore, it is the students’ duty to print out the syllabus from their portal and bring it along with them on the first session of the course.

Required Textbooks

Students are not allowed to enter the classroom without the relevant book(s) and handouts. Students may also be assigned references in LGU library, which they can consult.

Class rules

Students should be aware of the following class rules:

They should come to class on time with their books and needed handouts;
They cannot leave class before the session is over;
Cell phones should be turned off and put away during class sessions. Therefore, students are not allowed to receive or make calls or even send text messages during class sessions;
Eating, drinking, chewing, or smoking is not allowed inside the classrooms or along hallways;
Scribbling on classroom desks, walls, doors is strictly forbidden;
Students should handle University equipment (computers, projectors, CD players…) with care. They are accountable for any misuse of such equipment.

Attendance & Absenteeism

Attendance at LGU is obligatory. In the event of absence for a test or exam, students should fill in an absence form, within 48 hours of the absence, and present it to the Chairperson. Absenteeism for test or exam is taken into consideration only if it corresponds to one of the following situations:

  • death of a direct family member, supported by documents;
  • emergency hospitalization of the student himself/herself, supported by documents;
  • major car accident occurring at the time of the test/exam, provided it is certified by an expert.

Students should also be aware that if their absenteeism exceeds 20% of the class sessions (i.e. 6 absences for five-credit courses, 4 absences for three-credit courses, and 2 absences for two-credit courses), they will be assigned an Academic Withdrawal (AW) by the Dean of the relevant Faculty, which will force them to abandon the course.

It is essential to note that if students are absent four times before the Midterm Exam (based on a five-credit course) or three times (based on a three-credit course), they are assigned a written warning by the relevant faculty. If they are absent 20% of the course, they are bound to lose the full grade attributed to Attendance/Participation.

Course Registration

In order to register their courses, students should check the Course Offering on their portals and register within the registration deadline set on the University Calendar posted on the website.

Students’ registration takes place at the assigned dates as published by the Registrar’s Office.

1-  Students are expected to respect and abide by the posted dates.

2 – Late registration is subject to a late registration fee for continuing students. New students, remedial students, transferring students, cross-registering students, and returning students who suspended their enrollment for one or more semesters are all exempted from the late registration fee.

3 – No student is allowed to register after the Late Registration Period.

4 – Students must complete all prerequisites for the course which they want to register in. However, based on the advisor’s recommendation and the department’s approval, a student may overpass the required prerequisites.

5 – No student may enroll in a course if he/she has an incomplete grade in its prerequisite. The grade of the prerequisite must be a passing grade.

6 – Students are recommended to register in courses scheduled in the course offering. They should be aware that upper level courses are not offered every semester, especially not in the summer semester.

7 – Students are free to register in any offered course provided the prerequisites for that course, if any, are met.

Registration for Pass/Non Pass Courses

1-  Degree students cannot take courses on Pass/Non Pass basis without the approval of the department concerned. Students may register in courses of free elective type only on that basis.

2 – Courses taken on P/NP basis will not count in the GPA, but the credit hours successfully completed will be counted in earned credits and towards graduation.

3 – A maximum of two courses can be taken on P/NP basis in a degree program, but both cannot be taken in the same semester.

Change of Major

To avoid a low GPA resulting from one or more ‘F’ grades, a student may fill a Change of Major Form at the Registrar’s Office to change his major within the Faculty or between faculties. The Faculty Council will look into the case and decide whether to approve or reject the request.

Academic Recognition

Students are recognized for their outstanding performance reflected in their cumulative GPA. Such recognition will be mentioned on their diplomas or on the Dean’s list on graduation day based on the following criteria:

Honor List
Students are placed on the Honor List if their GPA ranges between 3.10 and 3.39.

Distinction List
Students are placed on the Distinction List if their GPA ranges between 3.40 and 3.69.

High Distinction
Students are placed on the High Distinction List if their GPA ranges between 3.70 and 4.00

Academic Probation

Students are placed on probation after 25 GPA attempted credits and are issued a dean’s warning when their cumulative GPA drops below the acceptable level of 2.0, irrespective of their ‘Withdraw’ grades. They should be aware that accumulating ‘F’ or ‘D’ grades will lower their GPA and increase the risk of putting them on probation. Therefore, they are strongly advised to increase their cumulative GPA by removing any ‘F’ grade by repeating any course they have failed and by repeating courses on which they have received a ‘D’ grade. When placed on second probation, students are not allowed to carry more than 20 credits in the following semester excluding remedial courses. Summer sessions are not counted in the probation semesters.

Removal of Academic Probation

If, in the following semester, the student increases his/her term GPA to over 2.0, the probation is suspended, yet not removed if the student’s cumulative GPA remains below 2.0. Once the cumulative GPA reaches 2.0 or above, the probation is removed.

Academic Suspension

Students should be aware that they will be suspended from the University following probation warnings for three consecutive semesters. Suspended students will be asked to leave the University for one semester. They will be considered for readmission if they meet the conditions for ‘Readmission of Suspended Students’.

Readmission After Suspension

Any student suspended from LGU must submit a petition or an application form to the Admissions Council for readmission to be considered depending on the suspension case.

If the suspension was a result of academic deficiency, the student has to submit a petition form at the Registrar’s Office. Related council shall look into the request.

If the suspension was a result of reasons other than academic deficiency, such as disciplinary action, the student has to submit an application form at the Admissions Office.

Students may be asked to present certain documents along with the petition or application. The regular application fee will be charged. Readmission, whether based on petition or application form, is not automatically granted. Cases will be studied individually.

If a student attends courses at another recognized university during his/her suspension period, he/she has the right to submit a transcript of grades from that institution. He should be aware that courses may or may not be transferred.

A student who is readmitted after suspension will be placed on probation (considered as a first probation) which he/she has to remove within two semesters.

Students may be readmitted after one semester of suspension.

Suspended students who have a GPA lower than 1.2 will not be readmitted.

Students who have been suspended twice will not be readmitted. Such students may apply for readmission after three years of work experience. Their case will be studied individually.

Student’s Code of Conduct

The Lebanese German University expects all faculty, staff, and students to embrace and exemplify the values of LGU as defined in the Principles of Ethical Conduct and in other university policies regarding ethical standards of behavior.

The purpose of this code is to provide students with a clear statement of the standards of behavior expected in an educational environment so that they make responsible choices regarding their participation in the academic community and understand the consequences of their violation of these standards. Violations may be of an academic or non-academic nature whether on campus or internship venues. (download the full students’ Code of conduct)

Academic Calendar and Website

Students should abide by the Academic Calendar set by the Administration and posted on LGU website (Calendar) in order to know the exact deadlines for registration, drop/add, and withdraw periods. They should also consult the Calendar to know about Midterm and Final exam dates. Students should also consult the University website and their LGU email for any other announcement or information relating to academic or non-academic activities.

Student’s portal and email

At the start of the semester, all students are granted access to their personal portal, listed under ‘Quick Links’, ‘Student Portal’ on the LGU website. Through their portal, they can access information on registered courses, syllabi, statement of fees, contract sheets, course schedule, personal profile, smart advising… They should also check their personal LGU email from their portal to get any information or announcement sent to them by the University.

Exams

Tests and quizzes
Instructors can give students any test or quiz relevant to the assigned material. Students are informed of the test/quiz one session ahead, except in the case of drop quizzes. Therefore, students should have no excuse for missing any test or quiz that has been announced by their instructor. Should they miss a test or quiz without presenting a valid reason as mentioned in part 8 of the Attendance and Absenteeism rules, they will be assigned a grade ‘0’ on that test or quiz.

Midterm and Final
Students should consult the University website to know about the Midterm and Final exam dates and how they are scheduled. Therefore, students should have no excuse for missing any exam that has been announced on the Academic Calendar. Should they miss a Midterm or Final exam without presenting a valid reason as mentioned in part 8 of the Attendance and Absenteeism rules, they will be assigned a grade ZERO on that exam. Should they present a valid reason within 48 hours, they will be entitled to a make-up exam to be scheduled by the Faculty. In the meantime, they will get an ‘Incomplete’ grade provided their absence has been justified.

Exam Rules

To be entitled to sit for the Midterm or Final exam, students should have no late payments pending at the Business Office.
Exams come in all forms (multiple choice, open questions, or case studies) and will concern any material that instructors have chosen to include and which students have been informed of.
On the day of the exam, students should be present at least 15 minutes before the exam starts. They should move instantly into the exam rooms as soon as proctors or heads of departments ask them to do so. Exam schedules are posted on the University website one week before the first day of the exams. Room distribution will be assigned on the same day of the exam.
Students should come to the exam room equipped with the tools they need for those exams (pens, pencils, eraser, correction pens/ tipex, ruler, calculator…). Therefore, it is strictly forbidden for students to ask for or borrow any of these tools during the exam period or use their cell phones as calculators.
All personal belongings including cell phones should be placed at the front desks reserved for the purpose.
When the examination starts, students have FIVE minutes to read through their exam papers in case there is an issue that needs to be clarified. They are not allowed to ask any question relevant to the material they are being tested on. After the five-minute period, proctors will refrain from answering questions.
Cheating on exams is severely punished. Therefore, if a student is caught conversing with another student, asking for or delivering exam answers, he/she will receive a written notification on his exam paper signaling a first cheating attempt. Any student caught cheating for a second time in the same exam will be instantly dismissed from the examination room and assigned a grade ZERO on that exam.
If a student is caught cheating by copying from material he has introduced into the exam room, he/she is instantly dismissed from the exam room and a grade ZERO is assigned on that particular exam.
If students are late for an exam, they can enter the examination room within the first 15 minutes of the start of the exam. However, they will not be granted any extra time to make up for the time they have lost.
No student is allowed to leave the examination room before the first 15 minutes has passed.
If students miss an exam for one of the valid reasons mentioned in part 8 of the Attendance and Absenteeism rules, they will have to present a petition regarding their absence with all the necessary documentation within 48 hours following the exam date. No excuse other than those mentioned in part 8 will be taken into consideration by the Faculty. Students who are allowed a make-up exam should pay a make-up exam fee at the Business Office.

Grade Distribution

The distribution of grades in percentage mentioned in the syllabus does not change throughout the semester. Students should be aware that there is not necessarily a uniform grade distribution among all courses.

Grade Appeal

Students can contest any exam grade by filling in a petition at the Students Affairs Office within FIVE working days of the grades release. If their petition is accepted for any of the appealing grounds listed below, their exam paper is reviewed by the Head of Department or the Dean in the presence of the instructor.

Grounds for appealing exam grades are:

a mathematical error in the calculation of the grade
a clerical error in recording the grade

Classification of Students

Students are classified into three different categories:

Degree Students
Degree students are students enrolled in a program and working towards a degree.

Classification ECTS credit hours completed
Sophomore (1st year) 0-60
Junior (2nd year) 61-120
Senior (3rd year) 121-180
Master 1 (4th year) 181-240
Master 2 (5th year) 241-300

Non-Degree Students
Non-degree students are students who apply to University without the objective of obtaining a degree. Therefore, they do not abide by the same terms and conditions of admission as those applicable to degree students. Yet they have to do all tests and exams relating to the courses they are taking. However, should they later wish to change their status to degree students, they have to fulfill the terms and conditions of admission that apply to degree students. Once their status changes, their grades will be counted in their GPA and credits passed will be recorded.

Internship/Training Courses

A training is a work experience related to the student’s major or approved minor. This work experience must be directly related to the potential professional opportunities for graduates with the major or minor. While training sessions may vary in duration, credit, and requirements, a minimum of one week of full-time employment, or equivalent of 30 hours, is required for each semester credit hour. Therefore, the maximum number of semester credit hours for a training course is 15 for a regular semester.

A course of internship type is professional experience that students in the professional majors have to receive. Every semester credit hour is counted for 60 practice and internship hours.

All internship and training courses are graded. However, evaluation forms which reflect the distribution of grades over the period of the course are relevant to the departments concerned. Exams are included in those courses.

Students wishing to register for an internship or a training session must secure a form from the department or division head. Working with a faculty supervisor, the student makes arrangements for the internship or training session and fills out a relevant form. The form is forwarded to the department/division head for his/her approval prior to the first day of internship/training.

For internship or training, students must secure their Chairperson’s approval. Training must be directly related to the field of study. A minimum number of hours are required for each credit hour depending on the relevant faculty.

All internship and training courses are graded.
A report is submitted for internship whereas continuous evaluation of the student’s work is carried out by the person in charge of the training. Such evaluation is based on on-site performance, case studies, and practical exams organized by LGU.

Auditing Students

Courses at LGU can be attended on an auditing basis provided permission is secured from the Chairperson prior to registration. Anyone auditing a course will be charged half tuition fee for lecture courses and full tuition fee for practical courses. Students auditing a course will not receive credits for it, and an audit grade (AU) will be recorded on their transcript of record. However, should they wish to change their status to degree students, they have to do so within the first FOUR weeks after the start of the semester and to fulfill the terms and conditions of admission that apply to degree students.

Graduation Requirements

Degrees are awarded three times a year at the end of the fall semester, the spring semester, and the summer semester. However, there is only one graduation ceremony every year, usually held in July. The following criteria are the requirements for a Bachelor degree:

All students must complete at least 180 credits to be entitled for graduation.
Students transferring from other universities need to take at least 50 percent of their courses as well as 60 percent of their major courses at LGU to be entitled to graduate.
A cumulative GPA of 2.20 in all major courses is required.
A cumulative GPA of 2.00 is required for all courses taken at LGU. Transfer students will be given credit for all transferable courses, but only courses taken at LGU will be computed in their GPA.
Students expecting to graduate are required to apply for clearance one year prior to graduation date within the deadlines set by the Registrar’s Office.

Cross Registration

LGU students may cross-register at another branch of the University while continuing their studies at LGU. However, they have to secure approval of their relevant department and meet the following conditions:

The courses they are cross registering are needed for graduation and are not offered at the branch they are registered in, in a particular semester.
Their cumulative GPA is at least 2.20.
The course is one of the major requirements.
If students choose to take courses in another institution, these courses will be regarded as transfer courses and all needed requirements would apply.

Transfer of Credits Rules

Students transferring from other universities may be admitted at LGU after presenting an official application at the Admissions Office along with their transcript of records and the syllabi of the courses that have already been taken at other universities. Transfer students may still be required to sit for certain tests. The following conditions must be met for transfer courses to be considered:

The grade of the course subject to transfer is at least 10 percent higher than the passing grade at the sending university.
No major course can be transferred unless it starts with digit 3.
No more than 50 percent of the core courses can be transferred.
Senior courses (all course codes that start with digit 4) cannot be transferred.
When admitted on transfer basis, students receive an acceptance letter issued by the Admissions Office and a transfer of credits letter issued by the Registrar’s Office. The University abides by these two documents throughout the student’s study program at LGU

Extracurricular Activities

LGU students can participate in sports activities and be part of LGU sports teams. The recreation activities include football, futsal (mini football), basketball, volleyball, table tennis, chess, shooting and billiards. Other outdoor activities include camping, windsurfing, kayaking, paragliding, scuba diving and skiing. Regular outings are organized every season to allow students to get together outside University campus and enjoy nature.